Using the Outline Feature of Microsoft PowerPoint

Using the Outline Feature of Microsoft PowerPoint.
Frank Schneemann, National University

This lesson is designed to achieve 3 goals

Familiarize you with Microsoft PowerPoint

Help you to do research on the concept of Multi-Media in education

Give you the confidence to experiment with PowerPoint

Researching multi-media in educational technology
Multi-media is a term that is bantered about but not everyone has a clear idea as to what the term means. The term encompasses more media than just computers. Audio, video, still graphics, and computer art are just a few of the methods employed when we use multi-media. There are many different opinions regarding the definition of multi-media. Of course, our orientation is multi-media as it is used in educational technology. Your job is to do a little research to form your own opinion as to what multi-media encompasses. You will then be expected to discuss your opinion at the next class meeting.

Note: Each bulleted item in the lesson below means that you are required to perform an action. The non-bulleted text is background information

Good Luck!

Loading PowerPoint

Click the Start button on your desktop

Click Programs

Click the PowerPoint icon

Loading Options
As soon as PowerPoint loads, you will see the following window that offers several options
The Autocontent Wizard walks you through the creation of a presentation, step by step
The Template option offers many ready made presentations, allowing you to fill in the blanks
The Blank presentation option allows you to build a presentation from scratch
The Existing presentation option allows you to work on a presentation you have previously saved.

Click Blank Presentation

Click OK

Choosing the type of slide

You will next be offered several slide templates that make it easy to combine text and graphics. Again, we will select a blank slide to work with

Click the blank slide

Click OK

Getting familiar with the PowerPoint screen
Take a few minutes to study the PowerPoint blank screen on the next page
Experiment with the screen to learn the function of the PowerPoint options
Make sure you can identify and understand the function of the following PowerPoint screen areas

Ö Title Bar
Ö Menu Bar
Ö Standard Toolbar
Ö Formatting Toolbar
Ö Scroll Bars
Ö Status Bar
Ö The Five View Buttons

Using the Outline function to create a slide show

Open the View Menu and click Outline View
or

Click the outline view button at the bottom of the screen (2nd button)

Type the word, Introduction
Notice that the words appear on the slide as you type

Press the Enter Key

Notice that a new slide is created each time you press Enter.

Click on slide 2

Click the Right Arrow to demote slide 2 and make it a sub-heading of slide 1

Type the rest of the text as shown on the right, making a bulleted list

Press Enter at the end of the last item in the list

Click on the last bullet

Click the left arrow to promote the bullet to level 1

When you promote an item to level 1, it automatically becomes a new slide (see below)

A new slide has been created, ready for you to enter text

Becoming familiar with the Outline Toolbar

Left Arrow promotes items to level 1. Level 1 items are automatically new slides
Right Arrow demotes items so they become bulleted lists under the heading above it
Use the Up and Down arrows to rearrange the order of the slides
Click on the slide, then click the up or down arrows to change its order.

Minus sign will collapse the bulleted sub headings under a main heading
Plus sign will expand the bulleted sub headings

The two arrows on the left can be used to expand or collapse all of the headings

This item shows or hides formatting

Experimenting with PowerPoint

Enter some text on slide 2 so you have at least two completed slides

Experiment by clicking each of the 5 View Buttons.
Notice how the view changes.

Viewing your slides as a show

Open the Slide Show Menu

Click the View Show option

Use the following keys to view your show
Space Bar
Arrow Keys on keyboard
Page Up & Page Down Keys

Saving your work
It is important to save your work periodically. After the creation of the first few slides make your first save.
The first time you save your work use the Save As option from the File Menu. This allows you to give your presentation a name
After the first save your presentation will have a name and you can use the Save option

Open the File Menu and click the Save As option

Fill in the appropriate boxes as shown below

After you save the first time, periodically click the save icon to save

Printing
After you have finished your presentation you need to print a hard copy.

Click the File Menu

Click Print

Note these options

Select 3 slides per page

Select Scale to fit paper

Click OK to print

This concludes the lesson on PowerPoint Outlines.

In subsequent lessons we will examine PowerPoint in depth. Hopefully this lesson has helped you to get started.

You did great!!!

Type the word, Introduction Notice that the words appear on the slide as you type Press the Enter Key
Notice that a new slide is created each time you press Enter. Click on slide 2 Click the Right Arrow to demote slide 2 and make it a sub-heading of slide 1
Type the rest of the text as shown on the right, making a bulleted list Press Enter at the end of the last item in the list Click on the last bullet Click the left arrow to promote the bullet to level 1	When you promote an item to level 1, it automatically becomes a new slide (see below)
A new slide has been created, ready for you to enter text